Budget Lifecycle

Anyone with access to a project can view the lifecycle for its budget. The Financials lifecycle has two states: Plan and Plan Frozen. The project owner, Project Lead, and Financial Reviewer for a project can promote a budget to Plan Frozen. Only the Financial Reviewer can demote the budget back to Plan.

Budget states are controlled by the Financial Items policy.

Plan

Project Leads, the project owner, and the Financial Reviewer define cost and benefit categories and enter planned amounts for the categories. Once the planned amounts are entered and stable, any of these people can promote the budget to Plan Frozen.

Plan Frozen

Project Leads and the project owner can only enter estimated and actual amounts for cost and benefit categories. They can only enter estimates and actuals for a previous period if no amount has been entered for the period. Once an actual is entered for a previous month, neither the estimate nor the actual can be edited.

The Financial Reviewer can continue to update planned amounts. No one can add new categories or delete categories when in Plan Frozen.