Common Components Help

AEF Help

Defining Access to a Discussion

When a person creates a discussion for an item, the system automatically takes all the people who have at least Read access to the item and gives them access to the discussion. Having access to a discussion means the person can fully participate in the discussion, including reading and replying to any message in it and subscribing to the discussion and individual messages. The discussion creator can remove persons and roles from the access list, preventing them from viewing or replying to any message in the discussion. But the discussion creator cannot add people to this list, which prevents a person who does not have Read access to an item from being able read discussions about it.

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After the discussion is first created, the system does not update the access list for it as new people are given access to the item being discussed. However, if a person's Read access to the item being discussed is removed, the system removes the person from the discussion's access list.

Anyone with access to a discussion can get a list of all the workspace members and roles who have access to the discussion. Only the person who created the discussion can remove people from the access list and re-add these removed people by restoring the access list.

To define access for a discussion

1. Navigate to the category list for the item you want to work with.

For example, to list discussions for a workplace in Team Central, click My Desk > Team > Workspaces and then click a workspace name to select it.

2. From the category list for the item, click Discussions.
3. From the Discussions page, click the Name of the discussion thread whose messages you want to read.
4. From the category list for the discussion, click Access.

The Access page for the discussion opens, listing all people and roles who have access to the discussion. The system automatically lists all people who have at least Read access to the item being discussed. To filter the list so it shows only people added individually, choose Persons from the list in the upper right corner. To filter the list so it shows only persons added because they belong to an associated Buyer Desk, choose Buyer Desk Persons. To filter the list so it only shows roles, choose Roles.

5. To remove a member from the access list:
1. Check the member.
2. Click Remove Selected from the page Actions menu.
3. At the confirmation message, click OK.

The member can no longer view or reply to messages in the discussion.

6. To re-add all members that you have removed from the access list, click Reset Access from the page Actions menu.

The system updates the list so it now contains all members who have Read access to the item being discussed.