Common Components Help

AEF Help

Viewing Files for a Document

The Files page for a document shows information about files checked into a document.

To work with files attached to a document

1. Select a document from the document or content list page.

The Files page for the selected document shows the following information:

Lock--The icon appears if the file is locked.

File Name--The name of the file.

Ver--The file version identifier. Clicking the version identifier shows file versioning information. See Viewing File Versions.

Originated--The date and time of file creation.

Comments--Any comments about the file.

Owner--The owner of the file.

Format--The format of the file.

File Size--The size of the file.

Actions--The following icons represent the allowable actions you can perform on the file:

Icon	Name	Action
	Download	To download one or more files to your local machine. If the icon appears below the download icon, the file is locked from being downloaded. Navigate to the folder or directory you want to contain the file. Multiple files are downloaded in a single zip file.
	View	To view the file in a registered viewer.
	Checkout and Lock	To checkout one or more files to your local machine and lock the files from other users who cannot unlock it. Navigate to the folder or directory you want to contain the file.
	Checkin	To checkin and unlock one or more files. See eitherUploading Files with the Applet or Uploading Files without the Applet.
	Unlock	Unlocks the file, if locked.

2. Upload one or more files by selecting Upload from the page Actions menu. See either Uploading Files with the Applet or Uploading Files without the Applet.
3. Update a file by selecting Update Files from the page Actions menu. See Updating a File.
4. Download a file by clicking its check box and then clicking the Actions menu and selecting Download. Multiple files are downloaded in a single zip file.
5. Check Out a file by clicking its check box and then clicking the Actions menu and selecting Check Out.
6. Unlock a locked file by clicking its check box and then selecting Unlock from the page Actions menu.
7. Delete this version of the file by clicking the check box for the file and then selecting Delete This Version from the page Actions menu.
8. Delete all versions of the file by clicking the check box for the file and then selecting Delete All Versions from the page Actions menu.
9. Use the category list to view additional information about the files:

   Category List	Description	For details, see:
   Approvals	Lists the states and approvals for a document.	See the approvals page for your application.
   Properties	Shows the properties for the file.	Viewing File Properties
   Document Sheets	Lists the document sheets for the document.	Viewing Document Sheets
   History	Shows history information about the document.	AEF User's Guide.
   Lifecycle	Shows the states for the document, including its current state.	AEF User's Guide.
   Where Used	Shows the objects that contain the document.	Document Central User's Guide
   File Versions	Shows version information for the document.	Viewing File Versions
   Revisions	Shows revision information	Viewing Document Revisions