Common Components Help

AEF Help

Listing Accesses for a Discussion

Having access to a discussion means you can fully participate in the discussion, including reading and replying to any message in it and subscribing to the discussion and individual messages. Anyone with access to a discussion can get a list of all the workspace members who have access to the discussion.

This procedure describes how to get the list of accesses only. To edit the list, see Defining Access to a Discussion.

To list the people who can participate in a discussion

1. Navigate to the category list for the item that contains the discussion using the steps listed in this table for the item you want to work with.

   To list discussions for a:	Follow these steps:
   Workspace	Click My Desk > Team > Workspaces. Click the Name of the workspace. The category list and Properties page for the workspace opens.
   Folder	Click My Desk > Team > Workspaces. Click the Name of the workspace. Click the name of the folder from the folder list. Or Click Folders from the workspace category list and click the Name of the folder. To access the Routes page for the folder, click Routes from its category list. To access the Routes page for a subfolder, click Subfolders from the folder's category list. From the Subfolders page, click the Name of the subfolder. Continue drilling down the subfolders until you have the category list for the subfolder. Then click Routes from the category list.
   Subfolder	Click My Desk > Team > Workspaces. Click the Name of the workspace. Expand the folder from the folder list to see the subfolder names. Or Click Folders from the workspace category list, click the Name of the folder, and from the folder category list, click Subfolders. Click the Name of the subfolder. Continue drilling down the subfolders until you have the category list for the subfolder.
   Folder content item (file, package, RFQ, quotation)	Click My Desk > Team > Workspaces. Click the Name of the workspace. Click the name of the folder from the folder list. Or Click Folders from the workspace category list and click the Name of the folder. From the Content page, click the Name of the item.

1. From the category list for the item, click Discussions.
2. From the Discussions page, click the Name of the discussion thread whose messages you want to read.
3. From the category list for the discussion, click Access.

The Access page for the discussion opens, listing all people who can participate in the discussion. If the discussion is for a folder content item and that item is in more than one workspace, the access list includes members who have access from all workspaces. If the item is also in Sourcing Central, the access list includes the roles that have access to the item from Sourcing Central, which is usually the Supplier and Buyer roles.

For each person, the page shows:

Name--The name of the person or role who can participate in the discussion.

The Workspace Lead icon indicates the member is a Workspace Lead. Workspace Leads can add and remove people from the workspace and assign accesses for workspace components. They can edit workspace properties, add and remove folders and subfolders, and have access to all routes, even those they don't belong to. Workspace owners are automatically assigned Workspace Lead access.

The Create Route icon means the member can create routes.

Type--For individual persons, this column distinguishes between people added to the workspace individually (Person) and people added by virtue of being assigned to the Buyer Desk associated with the workspace (Buyer Desk). If Role is listed in the column then the member includes all people in the workspace creator's company who are assigned that role, which means all these people can participate in the discussion.

Organization--The organization the person belongs to. This column is blank for roles.