Working with Saved Searches

If you performed a search and saved the search criteria, you can use the Saved Searches option to recall the search criteria so you don't have to type it again. For details, see Saving Search Criteria.

To use saved searches

From the global toolbar, click Search. By default, for all users other than those with the Administration Manager role, the Saved Searches page opens.

Or

If this is not the default for your installation, click Search>Saved Searches. This command is also found on the Search Types menu on the Search page.

The Saved Searches page opens.

The page shows a table of saved searches with following columns:

Name--Click any name to run the search, or click the button in front of the search name and click Search.

Edit--Click to edit the search criteria for the saved search. A search page opens, appropriate to the content of the saved search. For example, if the saved search contains only basic data, the general search page opens. See Using General Search. If the saved search contains additional attribute data, the Advanced search page opens. See Using Advanced Search.

Delete--Click to delete the saved search from the database.

4. You can optionally specify result options:
1. Use the Limit to text box to specify how many items should be shown in the search results. For example, if you limit the results to 50, the system will get only the first 50 items from the database that match your criteria. The maximum is by default 1000, but may vary depending on your installation setup.
2. Click Paginate results to show the results with a limited number of items per page, based on your defined pagination preference.

When you click the name of the saved search, the Search Results page appears, listing summary information for all items that match your search criteria. For details, see Using General Search.

Use the check boxes in the first column to select items to delete or to add to a collection.

5. Work within the search results page:
• If the search results do not contain the item you want, click Revise Search from the page toolbar to change some or all of the previously-specified search criteria.
• To add items to a new or existing collection, check the items and click Add to Collection. See Adding Items to a Collection.
• To delete items from the database, check the items and click Delete from the page toolbar. You must have delete access to perform this task.