Common Components Help

AEF Help

Using Advanced Search

You can enter advanced search criteria when searching for items by clicking Search > Search Types > Team from the main toolbar. Then scroll to the bottom of the page and click More.

1. Click More on the Search page. (Do not enter basic criteria because the system does not use the basic criteria when performing an advanced search.)

The page expands to show the advanced search criteria for the type of item you are searching for. Except for the Created Before and Created After fields, the basic criteria is removed. Any dates chosen in the Created Before and Created After fields are cleared. Most of the basic criteria is duplicated in the advanced criteria.

2. To search based on when the item was created, choose a date for the Created After and/or Created Before fields by clicking .

To search for all items created after a specific date, enter the date by clicking for Created After and choosing the date. The search includes items created on that date and after it. Note that for files, the creation date is when the file was added to the system, not when the file itself was actually created.

To search for all items created before a specific date, enter the date by clicking for Created Before and choosing the date. The search includes items created before that date but not on it.

3. For each attribute that you want to search on, choose an operator and enter the data you want to search on:
1. Choose an operator from the Operator list.

The operators for text attributes are:

BeginsWith--The system looks for attributes whose data begins with the text you enter (like including a wildcard * at the end of the text you enter).

EndsWith--The system looks for attributes whose data ends with the text you enter (like including a wildcard * at the beginning of the text you enter).

Includes--The system looks for attributes whose data includes the text you enter (like including a wildcard * before and after the text you enter).

IsExactly--The system looks for attributes with data that exactly matches the text you enter (like not including a wildcard in the text you enter).

IsNot--The system looks for attributes that do not contain the text you enter.

Matches--The system looks for attributes with data that matches text you enter, regardless of case.

The operators for numeric attributes are AtLeast, AtMost, DoesNotEqual, Equals, IsBetween, LessThan, MoreThan.

The operators for date/time attributes are On, OnOrAfter, OnOrBefore.

2. Enter the data you want to search on in the Value box.

If range values have been predefined for the attribute, a drop-down list is provided for you to select a value.

If the operator requires more than one value, for example, "is between", separate each option with a space.

4. Choose whether you want to perform an AND or an OR search. To search only for items that meet all the advanced criteria you entered, choose AND. To search for items that meet any of the advanced criteria, choose OR. (If you specified Created Before and/or Created After dates, the search is limited to those dates, regardless of whether you choose AND or OR.)
5. Click Search.
6. From the results list, choose the items you want to work with or click the Name of an item to see its details.