Common Components Help

AEF Help

Adding or Removing Attendees

You can add and remove attendees for Web meetings that you scheduled but have not yet started. Be aware that although you can add as many attendees as you want, the Web meeting provider may impose a limit to the number of people who can simultaneously join a Web meeting. Roles and people who have access to the workspace because they belong to an assigned role cannot be added as attendees. You can add workspace members, or you can add people from your company and its collaborated partners.

Removing meeting attendees just removes the connection between the attendee and the meeting. It has no effect on the person's other workspace connections.

To add or remove attendees

1. Click My Desk > Team > Meetings.

Or

From the category list for the meeting's workspace, click Meetings.

2. From the Meetings page, click the Name of the meeting you want to add or remove attendees for.
3. From the category list for the meeting, click Attendees.

The Meeting Attendees page opens, listing all people added as attendees.

4. To add workspace members:
1. Click Add Member(s) from the page Actions menu.

The Add Workspace Members page for meetings opens, listing all members of the current workspace (except members already assigned as attendees).

2. Check the workspace members who should attend.
3. Click Done.
5. To add members from outside the workspace:
1. Click Add Member(s).

!

The Add Members link is available only if the eMatrix Business Administrator has configured Team Central to be able to add people from outside the workspace.

The Find People page for opens, where you can find any person in your company as well as any Collaboration Partner companies. For details, see Choosing by Searching.

2. From the search results, click the check box(es) for people who should attend.
3. Click Done.

The Meeting Attendees page appears again with the new attendees added. The system notifies the new attendees about the meeting via email and IconMail. The message includes the host, description, and meeting date and time. The meeting time is converted to the local time for each attendee.

6. To remove attendees:
1. From the Meeting Attendees page, check the attendees you want to remove.
2. Click Remove from the page Actions menu.
3. At the confirmation message, click OK.

The meeting will now be listed on the Meetings page for all attendees. When you go to the URL for your company's Web meetings, the meeting is listed in the My Meetings list. For information on additional options available, see Setting Additional Options for a Meeting. There are additional options available for your meeting from the Meeting Center.