Common Components Help

AEF Help

Choosing Alert Events for Folder Documents

You can choose to be notified when a file is locked for edit or an updated version is checked in.

To choose notification events for a document in a folder

1. Click My Desk > Team > Workspaces. Then click the Name of the workspace.

The workspace's category list and Properties page opens.

2. Click a folder name from the folders list.

Or

From the workspace category list, click Folders and from the Folders page, click the Name of the folder.

To subscribe to a document in a subfolder, click the plus sign to expand the folder list in the Structure Navigator and click the Name of the subfolder.

Or

Click the folder's Name from the Folders page. Then click Subfolders from the folder's category list. Continue drilling down (clicking the subfolder's Name and then Subfolder from the subfolder's category list) until you see the category list for the subfolder you want to subscribe to.

3. From the Folder Content page, click the Name of the document you want to subscribe to.
4. From the folder or subfolder's category list, click Properties.
5. From the Properties page, click Subscribe.

The File Subscription Options page opens with the alert events listed for the file.

6. To subscribe to an event, check the box to the left of it. To unsubscribe to an event, uncheck the box.

   If you choose this alert event:	Then the system will notify you whenever a workspace member:
   File Check In	Checks in an updated version of the file.
   File Check Out	Locks the file for editing.

7. Click Done.

The category list and Properties page for the document redisplays.