Common Components Help

AEF Help

Listing Your Workspaces

You can see all the Active workspaces that you belong to and all workspaces that you own by clicking Team > Workspaces from the My Desk menu. You can reduce this list so it includes only active workspaces. You may belong to some workspaces because you are assigned to a role that has been added to the workspace (only if you belong to the same company as the person who created the workspace).

To list your workspaces

1. Click My Desk > Team > Workspaces.

The Workspaces page opens, listing all workspaces that you are a member of and that you own. If you own a workspace, it is listed no matter what its state. If you are a member but not the owner, the workspace is listed only if it is in the Active state.

For each workspace, the page shows:

Name--The name entered by the person who created the workspace. To get information about the workspace, click its Name.

Description--The purpose of the workspace, for example the type of data it is intended to manage, as entered by the person who created the workspace.

State--When a person first creates a workspace, its state is Create. During this state, the owner adds folders and members and assigns accesses. Only the owner can access a workspace that is in the Create state. The owner cannot add content to the workspace or create routes. When ready for members to work with the workspace, the owner activates it, which changes the state to Active. All members can then access the workspace. When no further work should be done, the owner archives it, which changes the state to Archive. Archiving a workspace removes all members from the access list, so no one except the owner can access it.

Owner--The person who has primary responsibility for the workspace. When a person creates a workspace, that person becomes the owner. The owner can reassign ownership to someone else. The workspace owner has privileges no other user can perform, such as the ability to edit the workspace properties, reassign ownership, archive and reactivate the workspace, and push subscriptions for the workspace.

2. To shorten the list so it includes only Workspaces in the Active states, choose Active from the drop-down list in the upper right corner of the page.
3. Work with workspaces as needed:
• To get more information about a workspace, click its Name. See Viewing Information about a Workspace.
• To create a new workspace, click the Actions menu and then select Create New or Workspace Wizard. Create New creates just the basic workspace definition and lets you add folders and members separately. The wizard lets you add folders, subfolders, and members as you create the workspace. See Creating a New Workspace.
• To delete a workspace, check it and click Delete from the page Actions menu. You can only delete workspaces that you own. For more restrictions on deleting workspaces, see Deleting a Workspace.