Common Components Help

AEF Help

Viewing Information about a Workspace

Any member of a workspace can get information about the workspace, including basic properties, discussions, and folders. You can also see your routes, tasks, meetings, and subscriptions for the workspace.

To see information about a workspace

1. From the My View page, click the Name of the workspace.

Or

Click My Desk > Team > Workspaces. Then click the Name of the workspace.

The workspace's category list and Properties page opens.

Name--A short, descriptive name for the workspace.

Template--The name of the template on which this workspace is based.

Image--An image file associated with the workspace.

Owner--The person who has primary responsibility for the workspace. When a person creates a workspace, that person becomes the owner. That person can then reassign ownership to someone else. The current owner always has Workspace Lead access and Add Remove access for all folders and content. Only the workspace owner can edit workspace properties, reassign ownership of the workspace, push subscriptions for the workspace to other users, and archive the workspace.

Originated--The date/time the workspace was created.

State--When a person first creates a workspace, its state is Create. During this state, the owner adds folders and members and assigns accesses. Only the owner can access a workspace that is in the Create state. The owner cannot add content to the workspace or create routes. When ready for members to work with the workspace, the owner activates it, which changes the state to Active. All members can then access the workspace. When no further work should be done, the owner archives it, which changes the state to Archive. Archiving a workspace removes all members from the access list, so no one except the owner can access it.

Buyer Desk--The Buyer Desk associated with the workspace, if there is one. A Buyer Desk is a sourcing sub-team, which includes parts the team is responsible for sourcing, buyers who source the parts, and Request for Quotes (RFQs) that have been created to source the parts. When a Buyer Desk is associated with a workspace, all buyers assigned to the Buyer Desk are automatically added to the workspace. To get information about the Buyer Desk, click its name. Only one Buyer Desk can be associated with a workspace.

Description--The purpose of the workspace, for example the type of data it is intended to manage.

2. Using the links at the top of the Properties page, work with the workspace as needed. Depending on whether you are a Workspace Lead and the workspace's state, some links may not be available.
• To edit the properties listed, click Edit Details from the page Actions menu. See Editing Workspace Details.
• To save this workspace so you can use it to create other workspaces, click Save As Template from the page Actions menu. See Saving a Workspace as a Template.
• To choose alert events that you want to subscribe to, click Subscribe from the page Actions menu. See Choosing Alert Events for a Workspace.
• To have the system notify members when specific events occur for the workspace (set subscriptions for other users), click Push Subscriptions from the page Actions menu. See Choosing Alert Events for Others.
• To activate a workspace that is in the Create state, click Activate from the page Actions menu. See Activating a Workspace.
• To archive an Active workspace, click Archive from the page Actions menu. See Archiving a Workspace.
• To reactivate an archived workspace, click Reactivate from the page Actions menu. See Reactivating an Archived Workspace.
3. Use the category list to view more information about the workspace:

   Category	Description	For details, see:
   Access	Shows the workspace members and the accesses they are granted. Lets the workspace owner set accesses.	Defining a Member's Workspace and Default Accesses
   Discussions	Shows message threads created for the entire workspace.	Listing Discussions for an Item
   Folders	Lists the top level folders for the workspace and lets you access subfolders within them.	Listing Folders in a Workspace
   Meetings	Shows meetings for the workspace that you are included in and lets you schedule, start, and join meetings.	Listing Meetings You are Participating In
   Routes	Lists the active routes for the workspace that you created or have a task for.	MatrixOne Common Components User Guide.
   Subscriptions	Lists the events that you have subscribed to for the workspace.	Viewing Your Subscriptions
   Tasks	Lists all your active tasks for the workspace.	MatrixOne Common Components User Guide.