Listing Your Incoming Messages

The messages you receive can be notifications generated automatically by the system, such as a notification that you have been assigned a task, or messages created by individual users.

To have the system send you notifications in a specific language, use the System Generated Mail Preference list in the Edit Person Details page (click Tools>Edit Profile from the Tools menu on the global toolbar). If you do not choose a preferred language (or if the option is not available for the application you are using), the system notifications may contain messages translated in several languages or may be in just one language. The notifications may not include the one you have your browser set to.

System notifications list only the recipients who have chosen the same language preference as the one you choose. The system may have sent the same notification to other recipients in different languages.

To list the messages that have been sent to you

1. Click Tools>IconMail from the global toolbar.

The IconMail page opens, listing all messages sent to you. The information for each message is described below.

Read/Unread--The icons in the first column indicate if you have opened the message. An open envelope means you have opened the message. A closed envelope means you have not.

Subject--The subject entered by the person who sent the message. To open a message, click the subject.

Attachment--A document icon indicates that there is an item, such as a part or RFQ, attached to the message. To see information about the item, open the message by clicking the subject. Only system-generated notifications contain attachments. Messages created by users cannot have attachments.

From--The user name of the person who sent the message.

Received--The date and time you received the message.

2. Use the Subject box and drop-down list at the top of the page to filter the list of messages so you can more easily find the ones you need to work with. You can use as many of the filter criteria as needed. The IconMail page shows only the messages that meet all the criteria you specify.

- To see only messages that contain specific characters in the subject of the message, enter the characters in the Subject box and use the wildcard * to replace characters that you don't include. For example, to see only messages with subjects that contain "Route", enter "*Route*" in the Subject box and click Filter.

- To show only messages that you have not read (not opened), choose UnRead from the drop-down list in the upper right corner.

- To show only messages that you have read (opened), choose Read from the drop-down list.

- To show both read and unread messages, choose All from the drop-down list.

3. To read a message, click the Subject.
4. Work with the messages as needed using the following commands from the Actions menu:

- To create a new message, click Create Message.

- To delete a message, check the message and click Delete.

- To check for mail that has arrived since you opened the IconMail page, click Check for Messages.