Common Components Help

AEF Help

Listing Folders in a Workspace

There are two methods to view a list of top-level folders in any workspace that you have Read access to:

• When you click a workspace name, the folder list appears in the upper section of the left frame (the Structure Navigator). You can click any folder name for quick access to the folder content, or click the plus (+) sign to access subfolders.
• When you click Folder from the category list for a workspace, the folder list appears in table format in the right frame. From this page, you can click a folder name to access folder content, create new folders, or delete existing folders.

To list all the folders in a workspace

1. From the My View page, click the Name of the workspace.

Or

Click My Desk > Team > Workspaces. Then click the Name of the workspace.

The category list and Properties page opens. Above the category list is a folder list, showing all folders for which you have Read access in the workspace. In parentheses next to the folder name is the number of items added to the folder and all of its subfolders.

2. You can also click Folders from the category list for the workspace, which shows the list of folders in table format in the right frame and provides links for those with access to create and delete folders.

For each folder, the page shows:

Name--The name of the folder. To get information about the folder, including its content and subfolders, click the Name.

Content--The number of items added to the folder and all of its subfolders combined.

Owner--The person who added the folder to the workspace.

3. Work with the folders as needed:
• To list the contents of a folder, click its Name. See Listing the Content of a Folder or Subfolder.
• To add a new top-level folder, click Create New from the page Actions menu. (Workspace Leads and members with add or add/remove folder access only). See Creating a Folder or Subfolder.
• To delete a folder, from the Folders page, check it and click Delete from the page Actions menu. (Workspace Leads and members with remove or add/remove folder access only). See Deleting a Folder.