Common Components Help

AEF Help

Viewing Information for a Folder or Subfolder

Anyone with Read access to a folder or subfolder can view information about it, including its basic properties, content, subfolders, routes, and discussions. The category list and Properties page for a subfolder is exactly the same as the category list and Properties page for a folder.

To view information about a workspace folder or subfolder

1. From the My View page, click the Name of the workspace.

Or

Click My Desk > Team > Workspaces from the My Desk tab. Then click the Name of the workspace.

The workspace's category list and Properties page opens. Above the category list is a folder list, showing all folders contained in the workspace. This is a "quick access" method to see the content of a folder or subfolder.

Or

Click Folders in the category list to see the same content.

2. Click the name of the folder.

The folder's category list and Content page open.

To view information for a subfolder, in the folder list, click the plus sign (+) next to the folder you want to view subfolders for, and click the name of the subfolder.

Or

Click Subfolders from the folder's category list. Continue drilling down (clicking the subfolder's Name and then Subfolder from the subfolder's category list) until you see the category list and Content page for the subfolder you want to view information for.

3. From the folder's or subfolder's category list, click Properties.

Name--The name of the folder or subfolder.

Owner--The person who creates a folder or subfolder becomes the owner but that person can reassign ownership to another Workspace Lead or to the workspace owner. The owner should be the person with primary responsibility for the folder.

Originated--The date and time the folder was created.

Security--Your system may be configured so the folder Properties page also shows the folder Security. If the folder security is Global Read Access, then users from other MatrixOne applications can view content in the folder, even if they are not members of the workspace. If the security is Workspace Access, then Read access to the folder is required to view folder content. For more information about Global Read access, see Assigning Global Read Access for a Folder.

Description--The intent or purpose of the folder, as entered by the folder owner.

4. Using the links at the top of the Properties page, work with the folder as needed:
• To edit the properties listed, click Edit Details from the page Actions menu. See Editing Details for a Folder or Subfolder.
• To add folders and subfolders to the workspace by cloning the current folder/subfolder and any subfolders within it, click Clone Structure from the page Actions menu. Only Workspace Leads can add folders and subfolders. See Cloning a Folder or Subfolder's Structure.
• To subscribe to be notified when certain events occur for the folder or subfolder, click Subscribe from the page Actions menu. See Choosing Alert Events for a Folder or Subfolder.
• To have the system notify other workspace members when certain events occur for the folder or subfolder, click Push Subscription(s) from the page Actions menu. This is only available for the folder/subfolder owner. See Choosing Alert Events for Others.