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Understanding Folder and Subfolder Access

All top-level folders inherit the default accesses defined at the workspace level. For each folder, Workspace Leads can give additional accesses. For example, if a member's default access is Basic, the person doesn't have access to any folder by default. But a Workspace Lead can give the person access to any individual folder. For example, a Workspace Lead could let the member view a folder by assigning the member Read access to that folder. If a member's default access is Read Write, a Workspace Lead could let the member add content to the folder by assigning the member Add access. The Workspace Lead can't choose a lower access level than the member's default access, which is inherited by all folders.

Subfolders inherit all accesses from their parent folder. As long as the member has at least Read access to the parent folder, members can be given higher access levels but not lower. For example, suppose a member's default access is Basic and a Workspace Lead assigns the member Read access for a folder that has two subfolders: subfolder1 and subfolder2. The member inherits Read access for both subfolders and this access can't be removed. Now suppose the Workspace Lead gives the member Read Write access to subfolder1 and Add access to subfolder2. When the workspace owner creates a subfolder under subfolder1, the member inherits Read Write access to it. The member inherits Add access for subfolders under subfolder2. Again, a higher access can be assigned but not a lower access.

If your system is configured to allow Global Read access, you can assign Global Read access for a folder or subfolder. See Assigning Global Read Access for a Folder.

All content inherits the accesses from the folder or subfolder it is in.

This list describes the specific actions allowed for each access level for a folder or subfolder. For more details about these accesses and instructions for configuring the accesses, see the Administrator's Guide.

• None--A person with None access to a folder or subfolder will not even see the folder/subfolder listed for the workspace. Such a person will not be able to view any item added to the folder (even if the item is included in a route they are in), participate in discussions about the folder's content, or be added to a route whose scope is the folder.
• Read--A person with Read access can view folder properties, participate in discussions for it, view accesses for the folder, and subscribe to be notified for events that occur for the folder. The person can be added to any route whose scope is the folder. Because all subfolders and document content inherit the person's access for the parent folder, a person with Read access for the folder can view all subfolders and document content for the folder.
• Read Write--A person with Read Write access to a folder can perform the tasks described for Read access. Write access applies only to editing content and therefore doesn't allow the person to perform any additional actions for the folder. Since all content inherits the folder access though, a person with Read Write access to the folder can edit all of its content.
• Add--A person with Add access to a folder can perform all Read and Write actions and can also add content to the folder.
• Remove--A person with Remove access to a folder can perform all Read and Write actions and can also remove items from the folder.
• Add Remove--A person with Add Remove access to a folder can perform all Add and Remove actions.