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Assigning Global Read Access for a Folder

If your system is set up to allow Global Read access for folders, Workspace Leads can enable Global Read access for a folder or any of its subfolders. Global Read access should only be enabled for folders whose documents need to be viewed by people from within another MatrixOne applications, even if they are not workspace members. For example, when using Team Central in conjunction with the Sourcing Central, Global Read access should be given to folders that will be used to store standard content documents for RFQ templates. When these documents are added to RFQ templates and then to RFQs that are based on the templates, all buyers and suppliers who have access to the RFQ will be able to view the documents. Except for these very special cases, Global Read access should not be given.

Global Read access applies to all content within the folder or subfolder that is given the access and not to any subfolders under the folder. Note that Global Read access is for viewing files from other applications. Users within Team Central will still not be able to view files in Global Read folders unless they have Read access to the folder.

To assign Global Read access for a folder

1. Access the category list and Properties page for the folder or subfolder. For details, see Viewing Information for a Folder or Subfolder.
2. From the Properties page, click Edit Details from the page Actions menu.
3. From the Edit Workspace Folder Details page, for Security, choose Global Read Access.

To turn off Global Read access and have the system use standard accesses based on the folder's accesses, choose Workspace Access.

4. Click Done.