Common Components Help

AEF Help

Listing Accesses for a Folder or Subfolder

Any workspace member with at least Read access to a folder can list the accesses for the folder. For help understanding how the accesses are inherited and added, see Understanding Folder and Subfolder Access.

To list the workspace members who have access to a folder or subfolder

1. Access the category list and Properties page for the folder or subfolder. For details, see Viewing Information for a Folder or Subfolder.
2. From the folder content page, click Access in the category list.

The Folder Access page opens, listing all the workspace members and their access levels for the folder. Top-level folders inherit all default accesses set at the workspace level and subfolders inherit the accesses from their parent folder. These inherited accesses are listed in the Inherited Access column. Workspace Leads cannot change a person's inherited access. Workspace Leads define a higher access level for a member and remove accesses that have been added (those that are not inherited). Accesses that have been added for the folder and are not inherited are listed in the Access column.

To filter the list so it shows only people added to the workspace individually, choose Persons from the list in the upper right corner. To filter the list so it shows only persons added to the workspace because they are assigned to an associated Buyer Desk, choose Buyer Desk Person. To filter the list so it only shows roles, choose Roles.

3. To give a member a higher access level than the inherited access or to change an added access, click Edit Access from the page Actions menu. This link is only available to Workspace Leads. See Defining Access to Folders and Subfolders.