Common Components Help

AEF Help

Choosing Alert Events for Others

The owner of an item can "push" subscriptions for the item to other users who have at least Read access to the item. Subscriptions cannot be pushed to a role. For example, the owner of a workspace can have the system notify specific members whenever a route is started. These pushed subscriptions are added to the subscriptions the members have chosen for themselves. This means that it is possible for a person to receive two notifications when an event occurs for an item: one for a subscription the recipient initiated and another for a subscription that was "pushed" from the item's owner. The recipient of the notifications can distinguish between the two notifications though because pushed notifications indicate who initiated the subscription and that the subscription was pushed.

The option to push subscriptions is available to for all workspace items that can be subscribed to (workspace, folders, routes, documents in folders, etc.) except Sourcing Central content, such as RFQs, packages, and quotations. Push subscriptions is available only for the owner of an item. The item owner can push subscriptions for any event that they can normally subscribe to for that type of item. Members cannot remove a subscription that has been pushed to them.

These instructions contain general steps for pushing subscriptions for any item. For specific instructions on accessing the page that contains the Push Subscription option or for information on the events that you can subscribe to for each type of item, see:

• Choosing Alert Events for a Workspace
• Choosing Alert Events for a Route
• Choosing Alert Events for a Folder or Subfolder
• Choosing Alert Events for Folder Documents
• Choosing Alert Events for an Item's Discussions
• Choosing Alert Events for Individual Discussion Messages

To push subscriptions to other members

1. Go to the page that contains the standard Subscribe option for the item. You must own the item. Subscribe options are on the Properties page for all items except for individual messages. The Subscribe option for individual messages within a discussion are on the page that lists the discussion's messages.
2. Click Push Subscriptions.

The Push Subscriptions page opens, listing all events that you can subscribe to for the item. The Recipients column shows the number of people you have pushed subscriptions to for each event.

3. For each event that you want the system to notify other people for:
1. Click the linked number in the Recipients column.
2. From the Edit Push Subscription Recipients page, click Add Recipients from the page Actions menu.
3. From the Select Push Subscription Recipients page, select one or more recipients and click Done.

The system only finds people who have at least read access to the item.

4. From the list of results, check the people you want to push the subscription to and click Done.
4. To prevent the system from sending notifications to people:
1. Click the number in the Recipients column.
2. Check the people.
3. Click Remove Selected from the page Actions menu.
5. Click Done.