Common Components Help

AEF Help

Listing Meetings You are Participating In

You can see a list of all unfinished meetings for which you are a host or an attendee. You can get the meeting list for all workspaces or for a specific workspace. Both lists show the same information for each meeting.

To list the meetings for which you are a host or attendee

1. To see meetings for all workspaces, click My Desk > Team > Meetings.

Or

To see meetings for a specific workspace only:

1. Click My Desk > Team > Workspaces.
2. Click the Name of the workspace.

The workspace's category list and Properties page opens.

3. From the category list, click Meetings.
2. From the Meetings page, view your list of meetings.

The Meetings page lists all meetings for which you are a host or attendee except those that:

- have been deleted by the meeting host (creator)

- you are not the host for and that have a Complete status

Name--The name given to the meeting by the meeting creator.

Description--The description entered by the meeting creator.

Start Date--The date and time the meeting starts. If the meeting host is in a different time zone than you, the time has been converted to your local time. For example, suppose the meeting host is in Japan and specifies the meeting time as 3 pm. If you are in Germany, the meeting time will display as 7 am.

(Length)--The number of minutes the meeting is scheduled to last.

State--Scheduled, In Progress, Complete. Scheduled means the meeting hasn't started yet. If you created the meeting, you can start it by clicking the Start Meeting icon. In Progress means the meeting is currently taking place and you can join the meeting by clicking the Join Meeting icon. Complete means the original meeting host has closed the meeting so no one else can join in.

Actions--Provides links to execute the action available for the meeting, if any. If you created the meeting and the state is Scheduled, the action is Start Meeting. If the meeting is In Progress, the action is Join Meeting. If you created the meeting and left the meeting without closing it, the action also includes Close Meeting. Otherwise, no action is available. When starting and joining a meeting, you can choose the language you would like for the text on the meeting pages.

• To start a meeting, click the icon. See Starting a Meeting.
• To join a meeting, click the icon for any In Progress meeting. See Joining a Meeting.
• To close a meeting that you started and then left, but didn't close, click the icon. See Leaving, Ending, and Closing a Meeting.

If your system has been configured to all the meeting host to specify a language, the Actions column includes a Language drop-down list for all meetings for which you are the host. The language you choose for a meeting is the language the user interface appears in for all attendees. For information on configuring this option, see the Administrator's Guide.

3. Work with the meetings as needed:
• To see details about a meeting or change the attendees (available for the meeting creator only), click the meeting name. For more information, see Viewing Information about a Meeting and Adding or Removing Attendees.
• To create a meeting, click Create New from the page Actions menu. See Scheduling a New Meeting.
• To remove a meeting, check the box next to its name (available for the meeting creator only) and click Remove from the page Actions menu. See Deleting a Meeting.
• To start a Scheduled meeting that you created, click the Start Meeting icon. See Starting a Meeting.
• To join a meeting, click the Join Meeting icon for any In Progress meeting. See Joining a Meeting.
• To close a meeting that you started and then left, but didn't close, click the Close Meeting icon. See Leaving, Ending, and Closing a Meeting.