Common Components Help

AEF Help

Viewing Information about a Meeting

The category list and Properties page for a meeting lists meeting information and attendees.

To view information about a meeting you will (or did) attend

1. Click My Desk > Team > Meetings.

Or

From the category list for a workspace, click Meetings.

2. Click the Name of the meeting you want to see details about.

The category list and Properties page for the meeting opens.

Subject--The name given to the meeting by the meeting creator.

Meeting Location--The specific room or area of the building where the meeting will be held if the meeting is not an online meeting.

Description--The description entered by the meeting creator.

Start Date--The date the meeting starts.

Start Time--The time the meeting starts. The time is converted to your local time, even if the meeting host and/or other attendees are in a different time zone. For example, suppose the meeting host schedules a meeting for 1 pm and she is in the Eastern Standard Time (EST) zone. If you are in Pacific Standard Time (PST), the meeting start time will display as 10 am for you.

Duration--The number of minutes the meeting is scheduled to last.

State--Scheduled, In Progress, Complete. Scheduled means the meeting hasn't started yet. If you created the meeting, you can start it. In Progress means the meeting is currently taking place and you can join the meeting. If you created the meeting and left the meeting without closing it, you can close the meeting. Complete means the original meeting host has closed the meeting so no one else can join the meeting.

Conference Call #--For online meetings, the telephone number meeting participants will call to join the meeting.

Conference Call Access Code--For online meetings, the code meeting participants must enter in order to join the online meeting, similar to a password.

Online Meeting Provider--Web-based meeting integration group, for example, Webex.

Online Meeting Instructions--Details of steps that meeting participants must follow to join the meeting. If a URL link is included, you can click the link to open your default Web browser and access the Web page of the meeting provider.

Language--The language the text will appear in on the meeting pages. The meeting host sets the language for all participants.

3. Using the links at the top of the Properties page, work with the meeting as needed:
• To edit the properties listed, click Edit Details from the page Actions menu. Only the meeting host can edit this information. The meeting must be in the Create state. See Editing Details for a Meeting.
• To start a Scheduled meeting that you created, click Start Meeting from the page Actions menu. See Starting a Meeting.
• To join an In Progress meeting, click Join Meeting from the page Actions menu. See Joining a Meeting.
• To close a meeting that you started and then left, but didn't close, click Close Meeting from the page Actions menu. See Leaving, Ending, and Closing a Meeting.
• To promote a meeting to the Scheduled state, click Promote from the page Actions menu. Attendees are notified by email.
4. To see a list of documents attached to the meeting, click Attachments from the category list. See Listing and Adding Attachments for a Meeting.
5. To see a list of attendees for the meeting, click Attendees from the category list.

The category list and Properties page for the meeting opens, listing all people who have been added as attendees. To see a profile of a person, click the person's Name. To e-mail an attendee, click the person's E-mail address. For instructions on adding and removing attendees, see Adding or Removing Attendees.